Job Title: Projects Coordinator
Department: Programs Department
Duty Station: Aleppo, Syria
Reports To: Programs Manager
Contract Type: Full-Time
Travel
Regular travel to all governorates and projects implementation areas, as needed..
About Amal Organisation for Relief and Development:
Amal is a non-profit Syrian non-governmental organization established to provide life-saving aid and services to the most vulnerable people, strengthening their resilience, advocating for their basic rights, and also contributing to providing recovery and revitalization programs for war-torn societies.
Amal Organization is a relief and development organization, was established in early 2013 and the organization was licensed and registered in Turkey – Gaziantep on 6/6/2014
Job Purpose
The Project Coordinator is responsible for supporting the planning, coordination, implementation, and monitoring of humanitarian and development projects in Aleppo. The position ensures effective coordination between program teams, technical departments, support functions, partners, and stakeholders to facilitate timely and quality project delivery.
The Project Coordinator will provide operational and technical support throughout the project cycle, including proposal development, implementation follow-up, reporting, documentation, and coordination with relevant stakeholders.
Key Responsibilities
Project Coordination and Implementation
- Support the Project Manager in the planning, implementation, and monitoring of project activities.
- Coordinate daily project activities with technical teams and field staff to ensure timely implementation.
- Follow up on project work plans, activity schedules, and deliverables.
- Identify implementation challenges and support the development of solutions.
- Ensure project activities are implemented according to organizational procedures, donor requirements, and humanitarian standards.
Proposal Development and Grant Support
- Support the development of high-quality project proposals, concept notes, and funding applications.
- Collect and analyze relevant program information, needs assessments, beneficiary data, and contextual information to support proposal development.
- Coordinate with technical teams to gather inputs for proposals, budgets, logframes, and activity plans.
- Contribute to donor mapping, funding opportunities tracking, and project design processes.
- Ensure proposals reflect community needs, humanitarian priorities, and sector standards.
Reporting and Documentation
- Support the preparation of internal and donor reports, including narrative updates and progress reports.
- Maintain accurate project documentation, including activity records, meeting minutes, success stories, and lessons learned.
- Track project indicators and support timely reporting of achievements and challenges.
- Support the preparation of presentations and project updates for internal and external stakeholders.
Coordination and Communication
- Coordinate effectively with project teams, technical specialists, MEAL, finance, logistics, and procurement departments.
- Support communication with local authorities, community representatives, partners, and other relevant stakeholders.
- Participate in coordination meetings and represent the organization when delegated.
Monitoring, Evaluation, Accountability and Learning (MEAL)
- Work closely with the MEAL team to support monitoring activities and data collection.
- Ensure project documentation supports accountability and learning processes.
- Contribute to identifying lessons learned and recommendations for improving project implementation.
Administrative and Operational Support
- Support procurement planning and follow-up in coordination with relevant departments.
- Assist in monitoring project expenditures and implementation progress.
- Follow up on pending operational issues affecting project delivery.
Other Responsibilities
- Support emergency response activities when required.
- Perform any other duties assigned by the supervisor.
Required Qualifications
- Bachelor’s degree in Project Management, Development Studies, Social Sciences, Business Administration, Engineering, or a related field.
- Training or certification in project management is an advantage (PMD Pro, PMP, PRINCE2, or equivalent).
Experience
- Minimum 3 years of experience in project coordination, project management support, or program implementation within humanitarian or development organizations.
- Demonstrated experience in preparing project proposals and concept notes.
- Experience working with donor-funded projects is an advantage.
- Experience coordinating multi-sector humanitarian activities is preferred.
Required Skills and Competencies
- Strong proposal writing and report writing skills.
- Good understanding of humanitarian project cycles and donor requirements.
- Strong coordination and communication skills.
- Ability to collect, analyze, and present project information clearly.
- Strong organizational skills and ability to manage multiple tasks.
- Good problem-solving and analytical skills.
- Ability to work effectively with diverse teams and stakeholders.
- Proficiency in Microsoft Office applications, especially Word, Excel, and PowerPoint.
Languages
- Fluency in Arabic.
- Good command of English, both written and spoken.
Core Competencies
- Planning and Organization
- Communication
- Teamwork
- Accountability
- Attention to Detail
- Adaptability
- Results Orientation
- Problem Solving
- Stakeholder Engagement
PROTECTION FROM HARASSMENT AND SEXUAL EXPLOITATION:
Amal Organization is dedicated to fostering a secure and respectful environment for employees and those they interact with in the course of their work. The recruitment, retention, and promotion of staff are inherently tied to maintaining high ethical standards and a commendable reputation. Amal Organization unequivocally prohibits and will not tolerate (zero tolerate) any form of discrimination, abuse, harassment (whether sexual or otherwise), based on race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. Employees and associated personnel must strictly refrain from engaging in any discriminatory, harassing, or abusive behavior, whether physical, sexual, verbal, or otherwise, both within and outside the Amal organization.Coordinator
CHILD SAFEGUARDING:
Amal Organization recognizes that ensuring a secure environment for children begins with the recruitment of qualified employees equipped with the necessary competencies and skills to perform their duties effectively, safely, and reliably. This commitment is geared towards safeguarding children from all forms of exploitation, labor, or potential harm.
In our dedication to children’s safety, our selection process incorporates comprehensive background checks, underscoring our unwavering commitment to preventing abuse and ensuring the well-being of children.
SAFEGUARDING EMPLOYEE RELATIONS:
In line with our commitment to fostering a secure and respectful work environment, the post holder is required to adhere to Amal’s anti-harassment policy. This policy underscores our dedication to safeguarding the well-being of our staff by promoting a workplace culture characterized by mutual respect and professionalism. The role holder plays a vital part in this commitment, ensuring a supportive atmosphere and actively contributing to the safeguarding of their colleagues through the promotion of positive employee relations.
How to apply
To apply, please click the link below.
https://ee-eu.kobotoolbox.org/x/zFXagt6P