The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
Job Summary:
The Grants Coordinator is responsible for the timely and effective management of a multi-donor grant portfolio. This position leads all functions of the grants unit at IRC Lebanon, inclusive of proposal development, reporting, portfolio management, and donor compliance.
The Grants Coordinator reports to the Deputy Director for Programs (DDP) The position will work closely with all program leads plus the MEAL, partnerships, and finance departments.
Major Responsibilities:
Proposal Development:
- In collaboration with the DDP and regional/HQ colleagues, proactively identify new funding opportunities by monitoring and analyzing donor strategies and funding trends.
- Support the DDP and program sector leads in the development of new program design.
- Prepare for and lead Go/No Go meetings for funding opportunities as required.
- Assist in ensuring that Go/No Go discussions and program design are consistent with the SAP partnership ambition and program approach.
- Ensure robust and effective representation and resourcing of IRC’s partnership strategy, approach and management in donor proposals and reports.
- Oversee the development of all concept notes and proposals, acting as or delegating responsibility for lead writer or editor. Develop efficient process management tools for proposal development.
- Outline and communicate clear roles and responsibilities and timelines for each department. Facilitate effective cross-departmental coordination.
- Thoroughly review all proposal documents to ensure coherence throughout narratives, logframes, and budgets.
- Act as focal point with the region and HQ during proposal review, editing, and submission.
- Ensure all proposal outputs are accurate, complete, of high quality, and submitted on time.
Grants Management:
- Act as focal point for communications with the region and HQ on all grants administration functions.
- Review donor agreements and coordinate their review and signature with relevant offices. Coordinate the approval of pre-award spending as required.
- Collaborate with the Partnership Coordinator to obtain any necessary donor approvals relating to partnerships.
- Lead and/or support all project revisions, amendments, and budget realignments.
- Participate in Project Cycle Meetings (PCM) as required, including project design, opening, implementation, closing, and learning meetings.
- Maintain and disseminate a regularly updated grants tracker.
- Ensure all departmental communication with IRC colleagues and donors is constructive, clear, and organized.
- Maintain a well-organized and comprehensive information management and grants filing system.
- Ensure IRC’s internal Opportunity Tracking Information System (OTIS) is updated and maintained throughout the awards lifecycle
- Participate in due diligence processes and collaborative partnership risk management as appropriate.
- Strengthen the capacity of IRC and partner staff in grants management functions by facilitating trainings and providing targeted support as required.
Donor Compliance:
- Provide programs and operations teams with routine technical guidance to ensure that all grants are implemented in compliance with IRC and donor regulations.
- Coordinate with HQ on specialized compliance matters as required.
- Proactively raise potential compliance issues to senior management; work closely with HQ compliance colleagues to resolve any related concerns.
- Disseminate existing resources on donor compliance, liaise with regional counterparts for the development and updating of compliance cheat sheets for all grants.
Reporting:
- Oversee the development and delivery of all internal and external reports in collaboration with the programs, finance, and MEAL departments.
- Maintain a comprehensive reports tracker and regularly communicate with all relevant team members about upcoming deadlines and specific report requirements.
- Lead the production of high-quality and well-written reports which meet donor and IRC requirements.
- Thoroughly review and confirm that all reports and supplementary documents are complete and accurate.
- Coordinate HQ, Regional Office, and technical unit reviews and approvals prior to donor submission.
- Ensure strict compliance with internal and donor deadlines.
Departmental Leadership and Staff Management:
- Directly supervise two Grants Managers
- Lead the grants unit and provide professional development opportunities for staff as needed.
- Ensure clear delineation of roles and responsibilities and logical portfolio allocation for all team members.
- Coordinate performance management within the department and ensure a culture of high performance through staff engagement and accountability.
- Oversee recruitment of new staff as required. Ensure comprehensive onboarding and training for new hires.
- Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
Key Working Relationships:
- Position Reports to:Â Deputy Director of Programs.
- Position Supervises:Â Grants Managers.
- Other Internal and/or external contacts:Â All staff and departments with Lebanon offices.
Job Requirements:
- Minimum of five years of experience in grants management in a multi-donor, multi-sector working environment.
- Demonstrated experience in an inter-departmental coordination role and the ability to communicate with and balance the priorities of a range of stakeholders.
- Extensive experience leading the successful development of multi-sector funding proposals across a range of public and private donors.
- Advanced skills in donor report drafting and compilation, including the coordination of inputs and across different departments.
- Exceptional English writing and editing skills required. Able to draft and edit detailed documents for donor submission with minimal oversight.
- In-depth knowledge of institutional donor compliance required.
- Exceptional advance planning and organizational skills. Able to effectively prioritize and follow multiple activities and deadlines simultaneously.
Commitment to Gender, Equality, Diversity and Inclusion: IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all people are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting.
PROFESSIONAL STANDARDS
All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way – Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.